Military base requirements are plentiful. Most often, when working on a military base, you will be
required to show your personal identification (drivers license
if you are driving); the current registration paperwork on
your vehicle; and current vehicle insurance paperwork - but that's not all...
In addition to these three items, your name must be on a list, of expected visitors, at the guard shack. Without all of these items you might find yourself denied access, which can throw you into breach of contract with your customer.
Chances are that included with your contract was a request for information on each employee (and vehicle) that would be on the base for your portion of the project.
If such a request is not part of your contract paperwork, it would still do you good to submit the information to head off trouble at the pass.
Typically, the base requested items of information are as follows (please note that this list is fluid as requirements change):
You should also include the following information about the project:
Your general/direct contractor (if you're a sub) may provide you with a form to request this information.
If not, then you can type all of this information onto your letterhead and
it to your general/direct. He/she will forward it to the ROICC (Resident Officer In Charge Of Construction).
If you're contracted directly with the military base you can send the information to the Resident Officer In Charge Of Construction (ROICC).
There are a plethora of various requirements that you must follow when you are actually on the job site (such as those in the image above).
Make sure, when you're on a jobsite, that you and your guys follow ALL regulations, signs, etc. If you get thrown off of the jobsite you may get sued for breach of contract!
It's happened to us in the past that our customer (the General/Direct) somehow slipped and didn't get our information to the military base ahead of time. Because of that, we started sending the information directly to the ROICC at the same time we sent it to our customer.
Also, even though all the information may have been provided to the ROICC, if you and/or your guys don't have Drivers License/I.D., Vehicle registration paperwork, and vehicle insurance paperwork, again you/they will probably be denied admission.
My husband found himself at the guard shack of a base once without his proof of insurance.
He had to sit outside of the gate for two and a half hours (too far to drive back to the office) until our insurance broker opened at 9:00 am and our agent faxed a copy of his insurance paperwork to the guard shack.
Since then he ALWAYS keeps his paperwork
with him! Make sure your employees do the same.
Your employee's truck won't start so he takes his wife's car instead. But his wife's car doesn't match the documentation submitted. In today's day and age that can keep your employee from gaining access to the base.
Make sure your employees understand that they need to have their paperwork.