The AIA Document G702–1992 is both the contractor’s request for payment as well as the architect’s certification (determining whether or not you get paid).
When the paperwork is done correctly the architect should accept it with no issue.
If there's a mistake the architect might:
"A" would be the quickest fix but not necessarily the cleanest one.
Who wants the architect to decide that less work was done? Suddenly lien waiver/release forms need to be changed, along with other documentation.
However, if the architect chooses "B", to return it to you for correction, that'll put a serious slowdown on the process. Chances are you could be kicked into the next invoice period with no payment for this current period.
Once the architect does accept your G702® as being accurate then he/she provides documentation to the owner stating that it's okay to pay the contractor.
The G703 Continuation Sheet must be used in conjunction with the G702 form.
It breaks the the contract down into portions of work using a schedule of values that is included in the general conditions.
If the contractor has completed the G702 application properly and if the architect accepts it then he/she will sign the G703 which signals to the owner that a payment in the amount indicated is due to the contractor.
The form also allows the architect to certify an amount that is different from the amount you invoiced for.
But s/he must include a strong, bona-fide explanation as to why s/he changed it. Don't just accept an architect's change to your invoice without a valid, acceptable explanation.
Many years ago I found out that often times when a contractor was
"required" to use an AIA form they would actually most often have been
allowed to use a form that was AIA-like.
It didn't necessarily have to be an AIA form - it just had to resemble it.
But the contractors either weren't aware of that or they were but didn't know where to get forms that were enough like AIA forms to pass muster.
If you don't absolutely have to use AIA® forms, if you have the option to use "AIA®-like" forms then keep reading...
So I started looking around to see what I could find out about that.
I came across this company, Quantumss, that has several programs available, one being an 'AIA' module.
I talked to the folks behind the scenes and got the inside scoop. :o)
The first exciting bit of info was that this is so much less expensive than doing it the AIA way.
When you can use AIA-Like documents just imagine how much money that'll save you over purchasing a new AIA document every time you need one (which is a legal requirement of the AIA - use a photocopy and you're in violation of the AIA's copyright!)
Many times when someone uses AIA forms, and/or requires the use of them, that person isn't aware that there are programs that create documents that are literally quite like the AIA forms - without the exorbitant prices of course!
[Either that or it's an AIA architect that's determining which paperwork will be used] ;o)
This is all done without infringing on the AIA copyright -
It's Legal & It's So Incredibly Less Expensive!
These programs print entire documents (the entire form itself) from blank sheets of paper, filled-in with the information you entered on your computer, that are like the AIA documents.
But that's not all …
You'll enter the information on your computer, put a hard-copy of the AIA form into your printer, and hit print.
Voila! You didn't have to fill it in by hand and you didn't have to struggle with getting it lined up in a typewriter.
If you're tired of submitting AIA forms that aren't up to par with your business's professionalism then I recommend that you take a look at this program.
You can use the forms that are like the AIA forms when you are *not* required to use the actual AIA forms - and then when required to use AIA forms you'll use the program to fill in your hard-copies.
We've known each other for so long that they give my readers an exclusive discount on their items, up to 40% off!
BUT (there's always a 'but', but this is an easy one) ;o) ...
When you get there if you want to cruise around and see what else they have to offer (plenty of construction-related programs) feel free to do so but please be absolutely certain that you have the code TCG in the discount box BEFORE purchasing. The discount will NOT be given after the purchase has been made.
Remember: The AIA charges users for each and every usage of its forms.
Do you use actual AIA forms or do you use a software program, or do you do both? Please let me know in the comments section below. :o)
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AIA Forms G702 Affidavit of Payment of Debts and Claims