When required to do so contractors use the G702™ and G703™ when they need to submit an invoice/bill for work they've performed on a project.
The contractor submits his G702™ to the Owner and/or Architect.
The architect is then required to certify/verify that the G702™ document submitted by the contractor is accurate.
He needs to make certain that the contractor is not invoicing for payment for work not yet completed.
When the Owner sees the Architect's signature on the certification the Owner knows whether or not it's okay to pay the contractor.
If the Architect says that a different amount is to be paid then he has to explain why he changed the dollar amount.
When using the G702™ form you'll be required to show:
The claim by the AIA® is that this form can cause payment to be made quicker, and also reduce the possibility of error.
I can see where they can make a claim of the possibility of errors being less but I'm kinda doubting that any form in particular can force someone to pay the bill any quicker than they choose to (legal language or not).
Pay close attention when visiting websites that state they have downloadable AIA forms because they don't really - they're 'AIA-Like' documents.
It used to be that the 'AIA-Like' was 'hidden' within the fine text on the various webpages. I'm not sure if the AIA had anything to do with it but now most of the websites make that statement (or something like it) a little more obvious.
If you absolutely have to have a downloadable AIA form you'll have no choice but to purchase it from the AIA - but be prepared to lose an arm *and* a leg in the deal! ;o)
The closest you can get to an electronic format of an AIA form and still keep that arm and leg…
A program that will fill in the various hard-copy, AIA forms for you!
There are a few programs out there that'll do that for you as well as they come with electronic documents that are very much like AIA forms.
If you'd like to fill in your G702 AIA forms, and other AIA forms, with your computer and printer then you've got to check out this program that will fill in your hard-copy AIA forms.
When using this system you'll:
But that's not all this system does…
If you can use forms that are equal to and look very much like AIA forms, instead of having to use an actual AIA form (expensive and one-time use), then you're in luck!
Some of these programs will print out an entire form with the information you entered, onto a blank piece of paper - but unlike the AIA forms that are a one-time usage you can use these AIA-like electronic forms an unlimited number of times!
Many years ago I met Mark Mauger.
Mark has a system that does all of the above and more.
[Keep reading for an exclusive, and pretty darn good if I do say so myself, special offer from Mark to you my reader]
His system has several different modules, available for individual purchase, such as a module for AIA billing (G702/3, etc.), a module for certified payroll, etc.
Mark's system has a few other modules as well - one that comes to mind off the top of my head is vehicle tracking.
Mark has offered to give you, my reader, his various programs/modules with some exclusive (and pretty awesome) discounts - as high as 40%!
But you have to:
The G703 Continuation Sheet must be used in conjunction with the G702 form.
It breaks the the contract down into portions of work using a schedule of values that is included in the general conditions.
If the contractor has completed the G702 application properly and if the architect accepts it then he/she will sign the G703 which signals to the owner that a payment in the amount indicated is due to the contractor.
The form also allows the architect to certify an amount that is different from the amount you invoiced for.
But s/he must include a strong, bonafide explanation as to why s/he changed it.
That would be so frustrating to say the least - even without the fact that now you may have to pay for a brand new form so that the architect will sign off on it!
Do you use actual AIA forms or do you use a software program, or do you do both? Please let me know in the comments section below. :o)
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AIA Forms G702 Affidavit of Payment of Debts and Claims
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